Privacy Policy

Last updated: October 2026

1. Who We Are

Arch Talent Limited (“we”, “us”, “our”) is a specialist recruitment consultancy providing permanent, contract and interim recruitment services across IT & Transformation.

Registered in England and Wales under company number 16727575.

Registered office: Maritime House, Discovery Quay, Falmouth, Cornwall, TR11 3XA

Email: info@archtalent.co.uk

We act as a data controller when collecting and processing personal information about candidates, clients, suppliers and website visitors.

2. What Information We Collect

We may collect, store and process the following information:

For Candidates

• Name and contact details, including address, telephone number and email.
• CV, employment history, skills, qualifications and education.
• Current remuneration, salary expectations and notice period.
• Right to Work information and relevant verification records.
• References and information provided by candidates or authorised referees.
• Notes from conversations, interviews and recruitment processes.
• Other information relevant to assessing suitability for employment opportunities.

For Clients and Business Contacts

• Name, job title, company name and business contact details.
• Information about vacancies, recruitment requirements and candidate feedback.
• Relevant business correspondence and meeting notes.

Website and Marketing

• IP address, website usage information and cookie preferences, where collected.
• Preferences relating to marketing communications.

We may obtain information directly from individuals, publicly available professional sources, referrals and recruitment platforms.

3. How We Use Your Information

We process personal information to:

• Provide recruitment and work-finding services.
• Assess candidate suitability and communicate relevant opportunities.
• Introduce candidates to clients with their prior permission.
• Conduct appropriate recruitment, reference and Right to Work checks.
• Manage client relationships, recruitment assignments and business communications.
• Meet legal, contractual and regulatory obligations.
• Send relevant business communications and marketing where permitted by law.

We use recruitment management systems, sourcing platforms and technology, including AI-assisted tools, to support research, administration, communications and recruitment activities.

These tools support our work but do not replace human judgement. Arch Talent does not make solely automated decisions that produce legal or similarly significant effects on individuals.

4. Legal Basis for Processing

We process personal information under one or more lawful bases, depending on the circumstances:

• Legitimate interests: To provide recruitment services, identify suitable candidates, maintain professional relationships and operate our business, where those interests are not overridden by individuals’ rights.
• Consent: Where consent is required, including certain marketing activities or where we specifically request permission.
• Legal obligation: To meet applicable employment, immigration, tax, regulatory and other legal requirements.
• Contract: Where processing is necessary to enter into or perform a contract with an individual.

Providing a CV or discussing an opportunity does not mean that consent is necessarily the lawful basis for all recruitment processing.

Where we process special category personal information, we will identify an appropriate additional legal condition.

5. How Long We Keep Your Data

We generally retain candidate and business contact information for up to three years from our last meaningful contact, unless a longer or shorter period is appropriate.

Certain information may be retained for longer where necessary to meet legal, regulatory, contractual or legitimate business requirements, including relevant recruitment, financial and compliance records.

We periodically review the information we hold and delete or anonymise personal data when it is no longer required.

Individuals may request deletion of their information, subject to any lawful reason for continued retention.

6. Who We Share Your Data With

We share personal information only where appropriate for our recruitment services and business operations.

This may include:

• Clients and prospective employers, where candidates have agreed to an introduction.
• Authorised contractors supporting recruitment research, sourcing and administration.
• Recruitment software providers, including candidate management, sourcing and communications platforms.
• Professional advisers, payroll, accounting and compliance providers.
• Legal, regulatory or government authorities where required.

Access to personal information is limited to those who need it for legitimate business purposes.

We take appropriate steps to ensure that third parties handling personal information do so securely and in accordance with applicable data protection requirements.

7. International Transfers

Arch Talent is based in the United Kingdom. However, authorised contractors and technology providers may access or process personal information from locations outside the UK.

This includes recruitment sourcing support provided by an independent contractor based in South Africa.

Where international access or transfers are subject to UK data protection transfer requirements, we will use applicable adequacy arrangements or appropriate safeguards, such as the UK International Data Transfer Agreement or other approved transfer mechanisms.

We take reasonable steps to protect personal information regardless of where it is accessed or processed.

8. Your Rights

Under applicable data protection legislation, individuals may have the right to:

• Request access to their personal information.
• Request correction of inaccurate information.
• Request deletion of information in certain circumstances.
• Restrict or object to certain processing activities.
• Withdraw consent where consent is the lawful basis for processing.
• Request data portability where applicable.

To exercise these rights, please contact:

info@archtalent.co.uk

You also have the right to raise a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
www.ico.org.uk

9. Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or alteration.

These include:

• Controlled access to recruitment and business systems.
• Two-factor authentication for relevant accounts.
• Secure, cloud-based systems for managing recruitment information.
• Restricted access for authorised contractors.
• Confidential handling of candidate and client information.
• Reviewing access permissions and security arrangements as appropriate.

10. Cookies

Our website uses cookies and, where enabled, analytics tools to support website functionality and understand website usage.

Visitors can manage cookie preferences through available website controls and browser settings.

Further information about cookies may be provided through our website’s cookie notice or settings.

11. Updates to This Policy

We may update this Privacy Policy to reflect changes in our business operations, technology, legal requirements or data protection practices.

The latest version will be published on our website with an updated revision date.

Arch Talent Limited
Connecting Businesses with Human Intelligence